EXERCISE OBJECTIVES
1. Notifications: Initiate and document notifications to the HEP Artesia Pipeline Control Center, Oil Spill Removal Organizations (OSROs), local emergency responders, corporate managers, etc.
2. Staff Mobilization: Assemble members of the HEP Incident Management Team (IMT). Execute a transfer-of-command from the Woods Cross Manager of Pipeline & Terminals to the Rockies/Northwest General Manager as the incident transitions from the “reactive” phase to the “proactive” phase during the Incident Briefing.
3. Incident Command System (ICS): Organize the HEP Incident Management Team to operate under the framework of the Incident Command System (ICS). Complete forms, reports, and plans coinciding with assigned ICS functions. Adopt an ICS Operational Period Planning Cycle and convene the appropriate meetings and briefings as part of the Planning “P”, including an Incident Briefing, Initial Unified Command Meeting, Command & General Staff Meeting, Tactics Meeting, and Planning Meeting.
4. Unified Command (UC): Institute a Unified Command (UC), providing representation from involved regulatory agencies and stakeholders. Develop incident objectives (ICS-202), set response priorities (ICS-202a), and identify limitations/constraints.
5. Safety: Conduct an initial site safety assessment. Prepare the Site Safety & Health Plan (ICS-208) and Medical Plan (ICS-206).
6. Liaison: Serve as the point-of-contact (POC) for assisting/cooperating government agencies and stakeholders. Provide agency representatives and stakeholders with information and updates on incident status and response operations. Profile the needs of political and environmental stakeholders, in a measure to gain information on possible concerns and perceptions.
7. Operations: Coordinate and manage field operations with a combination of company-owned and contractor resources, in accordance with Unified Command (UC) objectives. Provide an initial estimate of the quantity and extent of the discharge, along with a spill trajectory. Formulate plans to contain and recover spilled oil and protect sensitive areas at risk of contamination. Assist with preparation of the Assignment List (ICS-204) worksheets for inclusion in the Incident Action Plan (IAP).
8. Equipment Deployment: Deploy a representative sample of oil spill containment and recovery equipment in response to the scenario.
9. Planning: Develop strategies and tactics based on Unified Command (UC) objectives, in coordination with other ICS sections. Outline a Meeting Schedule (ICS-230) and orchestrate meetings/briefings as part of the ICS Operational Period Planning Cycle. Commence work on a formal Incident Action Plan (IAP) for the next operational period.
10. Situation Assessment: Collect, organize, evaluate, and disseminate information regarding the current/forecasted status of response operations. Prepare a highly-visible Situation Display in the Incident Command Post (ICP), using status boards, maps/charts, diagrams, etc., to keep team members informed of ongoing operations.
11. Resource Management: Maintain a master roster and track the status of all equipment and personnel assigned to the incident. Establish check-in functions. Prepare Organization Assignment List (ICS-203) and Incident Organization Chart (ICS-207) for inclusion in the Incident Action Plan (IAP).
12. Documentation: Collect, maintain, organize, store, and disseminate incident files and documentation for ready reference, analytical, legal, and historical purposes. Establish documentation protocols for members of the Incident Management Team (IMT). Ensure team members maintain a log of actions, decisions, events, and conversations, using Section/Unit Activity Log (ICS-214) and/or Individual Log (ICS-214a).
13. Environmental: Manage environmental matters relating to the response. Identify and prioritize sensitive areas at risk of contamination, using Resources at Risk Summary (ICS-232). Prepare a Waste Management Plan that addresses waste collection, characterization, segregation, minimization, quantification, temporary storage, transportation, and disposal options. Address the Shoreline Cleanup Assessment Technique (SCAT) process. Consider proper wildlife protection, recovery, and rehabilitation measures.
14. Logistics/Supply: Identify and provide necessary personnel, facilities, services, and materials in support of the response. Formalize a resource ordering process, using the appropriate requisitioning and ordering forms (ICS-213-RR).
15. Logistics/Communications: Establish an intra-organizational network capable of providing effective communications between the Incident Command Post (ICP), Staging Area, field units, and HEP corporate office. Prepare Incident Radio Communications Plan (ICS-205) and Communications List (ICS-205a) as part of the Incident Action Plan (IAP).
16. Logistics/Personnel Support: Outline a plan to support response personnel with food, water, sanitation, transportation, lodging, shelter, communications, security, medical, misc. supplies, etc.
17. Logistics/Facilities: Outfit the Incident Command Post (ICP) with the necessary infrastructure, including telecommunications, internet, printers, photocopiers, etc., plus arrange for housekeeping, catering, sanitation, maintenance, etc.
