EXERCISE LOGISTICS
1. Exercise Venue: The HF Sinclair corporate office, located at 550 East South Temple in downtown Salt Lake City, serves as the venue for the exercise (refer to the street map below).
The office is located on the south side of the street in a multi-story building with concrete planter boxes and flagpole in front of it.
2. Parking: The entrance driveway is located on the east side of the building, just before a crosswalk and historic home on at the intersection with 600 East (see below).
There is limited visitor parking; however, those attending the exercise are encouraged to park on the employee P1 parking level where there is ample space. As drivers make their way down the entrance ramp, they will need to turn right into the P1 parking lot shortly after driving underneath the cement canopy, which has a maximum height of 6’ 10”. All visitors are required to use the west doors to access the Reception Desk and Lobby on the first floor. Permits are not required for parking and any reserved spaces are noted with placards.
3. Arrival/Check-in: All visitors must check in at the Reception Desk in the Lobby on the first floor. Individuals should indicate they are attending the Woods Cross Tabletop Exercise (TTX) being held in the 1-East Training Room. The Receptionist will be able to provide access to the east side of the building where the meeting space is located.
Note: The Receptionist does not arrive prior to 0745 hours, so if individuals arrive in advance of that time, they will need to wait in the Lobby to check-in and receive a badge.
4. Badges: Security badges will be issued to all visitors. Badges must be returned prior to exiting the office for the day.
5. Play Spaces: The exercise will be held in the 1-East Training Room. The room will be outfitted with tables and chairs, arranged to accommodate the respective ICS sections. Wall (and window) space should be suitable for the posting of maps and status boards as part of the Situation Display.
Note: An adjacent room/cubicle should be available in support of meetings and briefings as part of the Operational Period Planning Cycle.
6. Check-in: Attendees are requested to check-in upon entering the exercise play space. Individuals will be asked to provide their name, affiliation, telephone number, and email address on the provided sign-in sheets (ICS-211p).
7. Restrooms: Men’s and women’s restroom facilities are conveniently located inside the office building, near the elevators.
8. Snacks/Refreshments: Refreshments, including snacks, coffee, soft drinks, and bottled water, will be available throughout the exercise.
9. Lunch: A “working” lunch will be provided at approximately 1145 hours on Wednesday afternoon. Menus with a variety of food choices will be circulated on Wednesday morning, prior to exercise play. Attendees will have an opportunity to select their preferred menu item.
10. Communications: Communications during the exercise may originate via telephone conversation, text message, and email. HEP’s WebEx video conferencing platform may also be used to communicate with any exercise attendees participating remotely. All spoken, written, and electronic communications must start and end with the phrase "This is a Drill".
11. Information Technology (IT): Participants are highly encouraged to use their personal/company-issued laptop computers during the exercise to generate ICS forms, reports, logs, maps, etc., as well as access Witt O’Brien’s ePlanPro software platform and exercise website. A photocopier/printer will be available to reproduce and print hard-copy documents.
12. Wi-fi: Internet service is available inside the conference room:
Network: REH Guest
Password: rehguestNetwork: REH Public
Password: rehpublic
13. ICS Vests: Members of the HEP Incident Management Team (IMT) should wear color-coded vests, corresponding to their assigned ICS function, throughout the exercise.
White: Command
Red: Operations
Blue: Planning
Orange: Logistics
Green: Finance
14. Tobacco Use: Use of tobacco products in any form is not allowed on property. Visitors will need to exit the building, parking level, and/or front plaza area to partake.
